Members & renewals
Complete profiles, subscriptions and history at a glance, with freezes, family accounts and renewal reminders that go out on their own.
Run your fitness business by just asking.
MyGymDesk is the AI-native platform for gyms and studios. Members, payments, WhatsApp, staff and payroll live in one place, and you can run all of it from a simple chat.
No credit cardFree plan availableAvailable in ChatGPT and Claude
Explore MyGymDesk gym management softwareDon't take our word for it. Ask your favourite AI.
Our Trusted Clients
Gyms & studios run their day on MyGymDesk.
OfficialMeta Business Partner
CertifiedRazorpay Tech Partner
Listed inChatGPT & Claude PluginsAvailable in27 countries
Integrations & payments
Works with the tools
you already love.
Messaging, attendance devices, online classes and payment gateways, connected to MyGymDesk so your gym or studio runs as one system.
Integration partners8
WhatsApp
- Custom API
- Webhooks
Payment partners6
Who it’s for
Built for every
gym & studio.
Eight kinds of fitness business, one platform, set up the way each one actually runs.
Gym & FitnessGyms & Health Clubs
Full-service gym management — members, billing, attendance and staff.
Gym & FitnessFitness Centers
Multi-offering fitness centers with classes, PT and memberships.
Gym & FitnessCrossFit Boxes
WOD scheduling, class capacity and athlete management for boxes.
Gym & FitnessPersonal Trainers
PT session scheduling, client packages and payment tracking.
Studios & SpecialtyYoga Studios
Studio schedules, student bookings, class packs and payments in one workspace.
Studios & SpecialtyPilates Studios
Mat and reformer studio management, with class capacity, session packs and bookings.
Studios & SpecialtyDance & Zumba Studios
Studio batches, class packs, student attendance and payments, connected.
Studios & SpecialtyMartial Arts & MMA
Academy classes, student and guardian records, attendance and billing.One platform · every workflow
Everything your gym & studio runs on.
All connected.
Members, money, attendance and marketing share one source of truth, so every renewal, payment and check-in lands where it should.
Billing & tax invoicing
Professional tax-compliant invoices in your currency, with part payments and dues tracked for you.
QR & biometric attendance
The front desk scans each member's QR pass, or go hands-free with eSSL and ZKTeco fingerprint and face devices.
Classes & slots
Group classes, slot booking and capacity limits members can see.
Reports & analytics
Revenue, retention, dues and attendance: every insight, one tap away.
PT & trainers
Packages, trainer assignment, session tracking and commissions calculated for you.
Leads & CRM
Capture enquiries from your sign-up page, lead forms, website and WhatsApp. Follow up on time and convert more.
Diet & workout plans
Create personalised diet plans and workout routines, track macros and assign them to members.
- Staff roles & permissions
- Family accounts
- Member referrals
- Member self-serve
- Self-checkout kiosk
- Online classes with Zoom
- Multi-location & franchise
- Payroll
Product visuals show sample data, not customer results.
WhatsApp marketing
WhatsApp,
sent for you.
Stop messaging from personal WhatsApp. Get your own verified WhatsApp Business number, bulk campaigns and smart automation, built for gyms & studios worldwide.
Official WhatsApp Business API
Your own verified number, direct from Meta's Cloud API, never an unofficial tool.
Bulk campaigns in seconds
Personalised offers and renewal reminders, segmented by plan, status or location.
Automated triggers
Payment reminders, birthday wishes, expiry alerts and welcomes, wired into your gym data.
AI Business Pack
AI that does
the busywork.
It replies in your team inbox, drafts diet plans for your trainers and answers questions about your business, acting only after you confirm.
Replies in your team inbox
WhatsApp AI Agent · answers leads and members 24/7LiveDiet plans, drafted in seconds
AI drafts · your trainer reviewsYou
How many memberships expire this week?
AI Business Assistant
18 memberships expire in the next 7 days. Shall I send them a WhatsApp renewal reminder?
AI Business Insights, the AI Business Assistant and the WhatsApp AI Agent, in one pack. Sample conversations, plans and figures for illustration.
See everything the AI does in MyGymDesk: AI gym management software
White-label member app
Your brand.
In every pocket.
A member app with your gym or studio’s name, logo and colours on iOS and Android. Members see their plan, pay online, book classes and follow their diet and workouts, so you stay top of mind.
- Book classes & PT
- Pay & renew online
- Track progress
- Diet & workout plans
Sample brands shown. Your members get an app with your gym or studio’s name, logo and colours.
Built for the world
Made for every market.
Ready for the world.
- 27
Countrieswhere gyms & studios can sign up today.
- 18
Currenciesfor your plans, invoices and payments.
- 2
Card gatewaysTake card payments through your own Stripe or PayPal account.
- 14
Days freeStart your trial with no credit card.
Pricing
Simple, transparent
pricing.
Start free. Upgrade when you're ready. No hidden fees.
Save up to 16% with yearly billing, compared with paying monthly for twelve months.
Pricing shown in $ USDInternational pricing
Free
$0to start
Pay 1.5% of what you collect, capped at $149 a month
Every Pro feature except the branded app. Add-ons extra.
ChatGPT & Claude: Included
Branded app (available on yearly plans only)
First 14 days free of fees.
Growth
For growing fitness centers
$42/ mo
$499 billed annually
$49/ mo
Switch to yearly to save 15%
ChatGPT & Claude: +$5/month
Includes:
- Up to Unlimited members
- 10 staff accounts
- Biometric Integration
- Self-Serve Sign-Up
- Lead Capture Form
- Family accounts
- Member Management
- Subscription Tracking
+ 28 more featuresShow less
- PT Commission Management
- Member Portal
- QR Check-in
- Freeze/Pause Membership
- Offers & Discounts
- POS Billing
- Basic Reports
- CRM
- Trainer Portal
- Payment Recording
- Class Booking
- Lead Management
- Attendance Tracking
- Staff Management
- Tax-Compliant Billing
- Email Notifications
- Invoice Generation
- Advanced Reports
- Export to Excel
- PT Collections
- RBAC (Role Based Access Control)
- Expense Tracking
- Plan Library
- Exercise & Diet Plan
- WhatsApp Integration
- Product Management
- Member Referrals
- Unlimited biometric devices
Most Popular
Pro
For established gyms
$75/ mo
$897 billed annually
$89/ mo
Switch to yearly to save 16%
ChatGPT & Claude: Included
Everything in Growth, plus:
- Up to Unlimited members
- Unlimited staff accounts
- Self-Serve White Label
- Online Sessions (Zoom)
- Services
- Self-Checkout Kiosk
- Branded app (available on yearly plans only)
- Website Leads API
+ 5 more featuresShow less
- Self-Serve Custom Domain
- Payment Gateway Integration
- Custom Email Domain
- ChatGPT & Claude connector
- Meta Ads Integration (Conversions API)
Enterprise
For fitness chains
$125/ mo
$1,499 billed annually
$149/ mo
Switch to yearly to save 16%
ChatGPT & Claude: Included
Everything in Pro, plus:
- Up to Unlimited members
- Unlimited staff accounts
- Full Website API
- Website Builder
- WhatsApp Business API (included)
- AI Business Pack (included)
- WhatsApp AI Agent (included)
- Email Marketing Premium (10k/mo emails included)
+ 2 more featuresShow less
- 1 Custom Report
- Dedicated CSM
Start with a 14-day free trial. No credit card required.Compare all features
How it works
Live in three
simple steps.
- STEP 01 · SIGN UP
Create your account
No credit card needed. Your 14-day free trial starts right away.
- STEP 02 · SET UP
Bring your gym or studio in
Add your plans and staff, and import members from Excel or CSV. We help you migrate.
- STEP 03 · GROW
Let it run
Reminders, invoices and renewals run on their own, so you can get back to your members.
From the blog
Resources to grow your gym.
Tips, strategies, and insights to help you run a successful fitness business.
About MyGymDesk
One platform for every gym & studio owner, in India or anywhere in the world.
MyGymDesk is not typical gym software. It is complete gym and studio management software that runs your entire fitness business from one dashboard, from memberships, CRM and member self-serve to products, inventory and a full marketing suite. Gyms, fitness centers, yoga and Pilates studios, CrossFit boxes, martial arts academies and personal trainers run on one platform, available in 27 countries.
Read our comparison: Best Gym Management Software in India (2027): 15 Tools RankedYour entire fitness business, on one dashboard
Most owners run a gym on a patchwork of registers, spreadsheets, WhatsApp groups and separate apps. MyGymDesk brings the whole operation together. Membership management keeps every profile, plan, renewal, freeze and check-in in one place. The gym CRM captures every enquiry and tracks each follow-up until the lead becomes a member. Member self-serve lets people sign up, pay, renew and book classes on their own, around the clock.
Products and inventory sit right beside memberships, so supplements, merchandise and services are sold and stocked from the same system. Staff roles and trainer commissions, reports, and a complete marketing suite with WhatsApp and email campaigns, referrals and offers finish the picture. Every renewal, payment, check-in and lead lands on the same dashboard, so you spend your time growing the business, not reconciling it.
Integrations built in, not bolted on
MyGymDesk comes with a host of integrations, so payments, attendance, messaging, ads, email, online classes and your website all work as one system.
- eSSL & ZKTeco biometricsFingerprint and face attendance from eSSL and ZKTeco devices, synced to your dashboard.
- Razorpay, Stripe & PayPalPayment gateways for online payments: Razorpay in India, Stripe and PayPal worldwide, settled to your own account.
- WhatsApp Business APIAs an official Meta Business Partner, MyGymDesk puts your own verified WhatsApp number to work for reminders, campaigns and a team inbox.
- Meta Ads Conversions APISign-ups and payments flow back to Meta, so your ads learn from real members, not just clicks.
- Your own email domainSend every email from your business's own domain, with free, unlimited emails.
- Zoom online sessionsRun online classes and personal training sessions on Zoom, with meeting links created for you.
- Full website integrationSell memberships and products, capture enquiries and take class bookings right on your own website.
Built for fitness businesses everywhere
MyGymDesk runs in 27 countries and 18 currencies. Members are billed in your currency, card payments settle to your own Stripe or PayPal account, and WhatsApp reminders keep renewals on time.
Start free with no credit card and see MyGymDesk run a gym or studio like yours.
Frequently asked
Frequently Asked Questions About Gym Management Software
Everything gym owners need to know about choosing, using, and getting the most from gym management software.
Still have questions?
First human response within 2 business hours (Mon–Sat, 10:00 AM – 7:00 PM IST).
What is gym management software?
Gym management software runs a fitness business's daily work in one place: members, billing and payments, attendance, classes, personal training, staff and marketing. MyGymDesk replaces spreadsheets, paper registers and WhatsApp groups with one dashboard on web, iOS and Android, with QR check-in, WhatsApp payment reminders, class booking and tax-compliant billing.
How much does gym management software cost?
MyGymDesk offers four plans: Free (you pay 1.5% of what you collect, capped at $149 a month), Growth at $49/month, Pro at $89/month and Enterprise at $149/month. Paid plans have a 14-day free trial. Yearly billing saves up to 16%. No setup fees.
What features should I look for in gym management software?
Look for member management with QR check-in, billing with Stripe & PayPal integration supporting cards, wallets, and local methods, WhatsApp reminders, class and personal training booking, biometric attendance, multi-location support, staff payroll, a lead CRM, and revenue and retention reports. Useful extras: AI business insights, a ChatGPT and Claude connector, a branded member app and tax-compliant invoicing.
How does WhatsApp automation help gyms?
It reaches members on the app they use most. MyGymDesk sends payment reminders, expiry alerts, class reminders, receipts, birthday wishes and welcome messages through the WhatsApp Business API with Meta-approved templates. You can also send personalised bulk messages and track delivery and read receipts, so staff spend less time chasing renewals.
Can members book classes and personal training sessions through the app?
Yes. Members use the MyGymDesk app on iOS and Android to book group classes and personal training, join waitlists, cancel within your policy and see their remaining PT sessions. The app also shows workout and diet plans, body measurements and attendance history, and sends push notifications for class reminders and payments.
What payment gateways does MyGymDesk support?
Stripe and PayPal, for cards, wallets and local payment methods, plus Razorpay in the markets it serves. Send payment links on WhatsApp or email, take one-time or recurring payments, and get a tax-compliant invoice for each one. Payments go straight to your own merchant account; MyGymDesk never holds your money.
How do I track member attendance in my gym?
Use QR check-in, Front Desk search or a biometric device. Members scan their QR code from the app, staff mark attendance by name or phone, and eSSL fingerprint and face devices sync check-ins in real time. Reports show daily and monthly attendance, peak hours and members who have stopped coming.
Can I manage multiple gym locations with one account?
Yes. One owner account runs every location from one dashboard. Each plan includes a set number of locations, and more are paid add-ons. Each branch keeps its own plans, classes, staff and reports, staff see only their own branch, and you get combined reports across all of them.
Is my gym data secure with MyGymDesk?
Yes. Each business's data is isolated at the database layer with row-level security, so no other gym or studio can see it. Data is encrypted in transit and at rest, backed up daily and hosted in Mumbai, India. payment gateway credentials are stored encrypted, and MyGymDesk never shares your data for marketing.
Do you offer a free trial?
Yes. MyGymDesk has a 14-day free trial with every feature, no credit card and no setup fees. Add members, plans, classes and staff, and try WhatsApp reminders and test payments. Our onboarding team helps import your data. When you are ready, choose a plan and your data carries on. If not, the trial simply ends.
What types of fitness businesses can use MyGymDesk?
MyGymDesk is built for gyms, fitness centres, yoga and Pilates studios, CrossFit boxes, martial arts academies, dance studios, swimming pools, HIIT and functional training studios, and personal trainers. It suits a single studio and a chain with many locations, with classes, batches, PT packages and memberships set up the way each business works.
Can I customize the app with my gym's branding?
Yes. Add your logo and colours to member portals, emails, WhatsApp messages and invoices. MyGymDesk can also build your own branded member app on the App Store and Google Play, with your name and icon. The pricing page shows which plans include it, and our team handles the store submissions.
Does MyGymDesk work offline or only online?
MyGymDesk is cloud-based and keeps check-ins safe through internet outages. The apps cache member profiles and schedules, Front Desk on a tablet queues check-ins and syncs them later, and biometric devices store attendance locally. Payments, new members and WhatsApp messages need a connection, and the platform works on slow connections too.
How is MyGymDesk different from international gym software like Mindbody or Glofox?
MyGymDesk does what Mindbody, Glofox and Wodify do for less. It works with Stripe and PayPal, sends WhatsApp Business API reminders where most rivals use email and SMS, and supports tax-compliant billing, biometric devices and many currencies. Pricing starts at $49/month, versus $125+ per month for many international platforms.
How do I migrate from my existing gym software to MyGymDesk?
We migrate you for free. Our team exports your data from Excel, paper registers or your current software and imports members, plans, payments, attendance and classes. Small gyms and studios are usually live within a week, both systems can run side by side during the switch, and staff training is included.
Ready when you are.
See MyGymDesk run your gym or studio in a free demo, or start free today. No credit card, no setup fees.