Skip to content
MyGymDesk
Menu
MyGymDesk
LoginStart Free Trial
PRODUCTGym Management Software

Gym Management SoftwareRun your gym smarter,
not harder.

Gym management software is the system a gym runs on: member records, memberships and renewals, billing, attendance and messages in one place. MyGymDesk does this for gyms and fitness studios, with invoices in your own currency, card payments through your own Stripe or PayPal account, QR and biometric check-in, automatic WhatsApp reminders, and apps for owners, staff and members.

Book a free demo Start free trial
No credit card 14-day free trial Cancel anytime
MyGymDesk Business app: the owner dashboard with total revenue, active members, renewals, memberships expiring in the next 7 days and pending leads
Business app · owner dashboard
MyGymDesk Member app: a member's home screen with days left on the membership, a Renew button, Book Class and upcoming classes
Member app · home screen
Renewals due
WhatsApp reminders sent
QR & biometric
Check-ins recorded automatically
Who it's for

Built for the way fitness businesses run.

One product for gyms, fitness centres, CrossFit boxes and training studios. Pick your kind of business to see how it fits.

Why switch

Still running your gym on paper & spreadsheets?

See how MyGymDesk transforms the work you do every single day.

😩 Without MyGymDesk
😊 With MyGymDesk
Without MyGymDesk: Chasing members for payments by hand
With MyGymDesk: Auto WhatsApp reminders before every due date
Without MyGymDesk: Losing track of who paid and who didn't
With MyGymDesk: Real-time dashboard shows every payment, live
Without MyGymDesk: No clear view of how the gym is performing
With MyGymDesk: Revenue, retention and attendance reports on tap
Without MyGymDesk: Members asking for an app you don't have
With MyGymDesk: Member app on iOS and Android, or your own branded app on Pro and above
Without MyGymDesk: Maintaining attendance in paper registers
With MyGymDesk: QR & biometric check-in, tracked automatically
Core platform

One platform to run it all.

Every tool your front desk, trainers and owners need — connected, automated, and beautifully simple. Each module shows the plans it comes with.

Members and money

Attendance and classes

Messages and growth

Team, members and AI

Looking for everything in one list? See all features, or read about the AI gym management software and MyGymDesk Payroll.

WhatsApp built in

From reminders to conversations.

Transactional reminders use MyGymDesk’s shared number. Your own WhatsApp number, team inbox and campaigns require the corresponding plan access and Meta setup. Message charges and approved-template rules still apply.

The WhatsApp AI agent additionally needs the AI Business Pack, your own Cloud API number, completed setup and an enabled toggle. It answers enquiries and helps with bookings; it does not send payment links.

Explore WhatsApp marketing

Compare the daily work.

A workflow comparison with manual administration, not a measured performance benchmark.

Manual gym administration compared with MyGymDesk
Daily taskPaper and spreadsheetsMyGymDesk
Member recordsSeparate files and registersMember profiles, memberships, payments and attendance together
Renewal follow-upStaff check dates and send messagesAutomatic WhatsApp renewal reminders
AttendanceManual registerQR check-in; biometric integration depends on plan or add-on
Online collectionManually reconcile transfersConnect your own Stripe or PayPal account
AI helpStaff prepare queries and summariesBusiness Pack assistant and insights; quotas and feature access apply
InvoicesTyped or handwritten receiptsInvoices and receipts in your local currency after every payment
Class bookingsWhatsApp groups and paper listsClass schedules with capacity limits and member booking, on every plan
Member self-serviceMembers call or visit the deskMember app and portal for plans, payments, bookings and attendance
Staff accessShared logins or noneStaff accounts with role-based permissions

Want to compare vendors? Read our 15-tool comparison and research method, or the FitnessForce comparison.

Simple, transparent pricing.

14-day free trial. No credit card required. Subscription prices are in US dollars.

Growth

$99/month

Billed monthly

Pro

$149/month

Billed monthly

Enterprise

$199/month

Billed monthly

Features vary by plan. Additional locations, selected features and usage can cost extra; check the full plan comparison before choosing.

Compare plans and add-ons

Questions? Answered.

What is gym management software?
Gym management software is one system for running a gym's business: member records, memberships and renewals, billing and payments, attendance, classes, staff and member messages. It replaces registers, spreadsheets and WhatsApp groups with one dashboard that the front desk, trainers and members all use.
How much does MyGymDesk cost?
MyGymDesk plans start at $99 a month, billed in US dollars. The plans are Growth $99, Pro $149 and Enterprise $199 a month. Every plan starts with a 14-day free trial, no credit card needed.
Can I bill members in my own currency?
Yes, each gym bills its members in its own local currency, and invoices and receipts are generated in that currency after every payment.
Which payment gateways can I use outside India?
Stripe and PayPal, on Pro and above: you connect your own account, members pay online, and the membership updates automatically. PayPal also supports automatic renewal. Indian rupee accounts use Razorpay instead.
Does MyGymDesk work with biometric machines?
Yes, eSSL and ZKTeco devices connect over the cloud (ADMS) with no PC needed at the gym, on every plan. Punches become check-ins automatically, and on supported firmware expired members are blocked at the device.
Does MyGymDesk send WhatsApp reminders automatically?
Yes, payment receipts, renewal reminders, expiry alerts and class reminders go out on WhatsApp automatically from MyGymDesk's shared number. Sending from your own number, with a team inbox and campaigns, requires WhatsApp Marketing access and Meta setup. Message charges and template rules apply.
Is there a mobile app for gym owners and members?
Yes, the MyGymDesk Business app (owners and staff) and the MyGymDesk Member app are on the App Store and Google Play, included free with every plan. On Pro and above, you can also publish a brandable app under your gym's own name.
Does MyGymDesk use AI?
Yes, the AI Business Pack adds an English, Hindi or Hinglish business assistant, owner insights and trainer-reviewed diet and workout drafts (plan-library access is also required). The WhatsApp agent needs your own Cloud API number, completed setup and an enabled toggle. Usage quotas apply. The pack is included on the Enterprise plan and during the free trial, and is an add-on on other plans. The AI support assistant is on every plan.
Can I manage more than one branch?
Yes, you can run multiple locations from the same account. Your location allowance follows your plan; additional locations are paid add-ons. Staff can be limited to the branches they work at.
Can I import my existing members from Excel?
Yes, the importer takes Excel and CSV files (.xlsx, .xls and .csv) for members, and memberships, class packages and PT assignments can be imported the same way.

Run your gym smarter.

Try the member, billing and attendance workflows with your own gym’s needs in mind.

Start your 14-day free trialBook a free demo