Best Gym Management Software in India (2027): 15 Tools Ranked
The best gym management software for India in 2027 runs your whole day in one place: collecting fees over UPI, issuing GST invoices, checking members in on a biometric device, filling classes, keeping members on WhatsApp and, increasingly, answering your questions with AI. We ranked 15 tools on exactly that work. MyGymDesk ranks #1.
By MGD Team · Published · Updated
How did we rank these 15 tools?
We read official product pages, pricing pages and help documentation on 10 Nov 2026, with no directories, review sites or estimates. For MyGymDesk, we used the product itself and its live plan data.
- Check whether the source establishes the price, currency, billing term, tax and feature tier.
- Look for specific evidence of UPI collection, GST invoicing, WhatsApp, biometric access and AI.
- Record anything a vendor’s pages leave open as “Confirm in demo”.
- Rank on how completely each tool covers an Indian gym’s daily work in one system.
Vendor prices are dated observations from each vendor’s page. MyGymDesk’s prices on this page refresh from its live pricing data.
Which gym software fits your gym?
- One gym: MyGymDesk runs members, GST billing, UPI collection, biometric attendance and WhatsApp reminders from ₹699/month + GST. GymForce, AdviceFit, Okfit and GymCare also publish INR plans worth comparing.
- Branches, a chain or a franchise: MyGymDesk gives one login for every branch, a GSTIN and invoice series per branch, branch reports and a franchise HQ console for rollups, licences and royalty fees. GymForce, AdviceFit, YourDigitalLift and Easy Gym Software also market multi-branch setups.
- A class-led studio: MyGymDesk handles class booking with waitlists and spot booking, class packs and Zoom online classes, with Indian GST billing. Glofox, Mindbody, Zen Planner and WellnessLiving are the international scheduling platforms; Zenoti documents India GST and UPI support. See the Mindbody alternatives for India.
- Coaching and functional fitness: MyGymDesk runs PT packages, trainer slots and commissions, and diet and workout plans. AdviceFit pairs gym operations with coaching apps, and Zen Planner focuses on martial-arts and functional-fitness communities.
How do the 15 gym software tools compare in 2027?
Ranked 1–15. “Advertised” is the vendor’s own statement; “Confirm in demo” means the vendor’s pages leave it open. Prices show tax the way each vendor states it. Scroll sideways to see every column.
| Rank / tool | Price / terms | UPI | GST invoices | Biometric | AI | |
|---|---|---|---|---|---|---|
| 1. MyGymDeskBest overall for India | From ₹699/month + GST; Free plan: pay 1.5% of what you collect, capped at ₹5,000 + GST a month | UPI QR on every plan; own Razorpay gateway, ₹0 setup | Full GST invoicing, GSTIN per branch | Official WhatsApp Business API + AI agent | Face and fingerprint (eSSL/ZKTeco), QR | AI Business Pack; works in ChatGPT and Claude |
| 2. GymForceOfficial source · Reviewed | Growth ₹11,999/year; terms say vendor not GST-registered | Dynamic UPI QR and payment links | GST invoices with HSN/SAC; GSTR exports | Official WhatsApp Cloud API; campaigns on Pro | ESSL, Timmy and ZKTeco devices | GymForce AI; pricing lists Pro beta access |
| 3. AdviceFitOfficial source · Reviewed | Free up to 25 members; Basic ₹1,500/month; taxes may apply | UPI payment links via payment partners | GST PDF invoices | Own number via AdviceFit’s Meta app | eSSL, ZKTeco, Realtime; blocks expired members | AI workout and diet plans, owner insights |
| 4. OkfitOfficial source · Reviewed | Lite ₹500/month, excl. taxes | Razorpay payment links (UPI, card, net banking) | GST invoices with CGST/SGST/IGST | Official WhatsApp Business API via MSG91 | Matrix (automatic) and eSSL (manual) | AI credits for workout and diet plans |
| 5. GymCareOfficial source · Reviewed | Starter ₹6,000/year + 18% GST | Razorpay UPI payment links and QR | GST invoices with CGST/SGST split | Reminders and invoices on WhatsApp included | eSSL (cloud mode); blocks expired members | Confirm in demo |
| 6. YourDigitalLiftOfficial source · Reviewed | From ₹699/month; tax not stated | UPI in the member app via Razorpay | GST invoices advertised | Number linked by QR code; reminders | ESSL and Vital devices named | Confirm in demo |
| 7. Easy Gym SoftwareOfficial source · Reviewed | From ₹799; billing term and tax not stated | UPI payments advertised | GST-compliant invoices advertised | AI WhatsApp automation; API not stated | Fingerprint and face access advertised | Easy AI WhatsApp assistant |
| 8. Organised GymOfficial source · Reviewed | Free up to 25 members; paid plans from ₹699/month, excl. taxes | Records UPI transfers; in-app collection: confirm | “GST-aware billing” advertised; confirm invoice | Automated WhatsApp reminders; API not stated | eSSL and ZKTeco (ADMS); blocks expired members | AI nutrition and diet planning |
| 9. ZenotiOfficial source · Reviewed | Quote only (location-specific) | UPI via Airpay (India) | GST India invoice types documented | Meta Business Account; paid add-on | Access-control integration; confirm devices | Zeenie and AI agents (AI Plus) |
| 10. GymOwlOfficial source · Reviewed | 17999/- yearly as published; currency and tax not stated | Confirm in demo | Confirm in demo | WhatsApp listed; API not stated | Biometric and turnstile integrations | Confirm in demo |
| 11. GlofoxOfficial source · Reviewed | From $99 USD/month per location (FAQ) | Confirm in demo | Confirm in demo | Confirm in demo | Access partners: Kisi, Gantner, Passport | ABC AI Agents; churn prediction |
| 12. MindbodyOfficial source · Reviewed | $79–$99 USD/month per location (both on its page) | Confirm in demo | Confirm in demo | Via a listed partner (Stretch) | Door-access partners incl. Kisi | AI Concierge on higher tiers |
| 13. Zen PlannerOfficial source · Reviewed | Studio from $99/month; currency not stated | Confirm in demo | Confirm in demo | WhatsApp integration listed | HybridAF door access integration | AI marketing in Zen Planner Engage |
| 14. WellnessLivingOfficial source · Reviewed | Starter $69/month; currency not stated | Confirm in demo | Confirm in demo | Confirm in demo | Door Access add-on: Brivo or Passport | CAASI front desk, ISAAC insights |
| 15. WellyxOfficial source · Reviewed | Excel $99/month (USD selector; no INR) | Confirm in demo | Confirm in demo | WhatsApp on the Ultimate plan | Own access control; “works with biometrics” | AI member and lead segmentation |
1. MyGymDesk: best overall gym management software for India
From a single gym to multi-branch chains and franchises, MyGymDesk runs the whole business in one place: members, GST billing, payments, attendance, classes, WhatsApp, staff, payroll and AI. Plans start at ₹699/month + GST, and Starter includes WhatsApp reminders, biometric attendance (one device per location) and UPI QR collection. The Free plan carries every Pro feature except the branded app: you pay 1.5% of what you collect, capped at ₹5,000 + GST a month. Start with a 7-day free trial, no credit card required.
More built-in features than any other India-focused gym software we compared.
Why MyGymDesk ranks #1
- GST invoicing done right: SAC code, CGST/SGST (UTGST in union territories) and a GSTIN per branch
- Your own Razorpay gateway at ₹0 setup: UPI, cards and net banking
- Official WhatsApp Business API: automated reminders, campaigns, a shared inbox and a WhatsApp AI agent
- Face and fingerprint attendance with eSSL and ZKTeco devices, plus QR check-in
- Classes with waitlists and spot booking, PT packages and Zoom online classes
- A member app, self-serve sign-up, a self-checkout kiosk and family accounts
- Leads, referrals, and diet and workout plans
- Multi-branch, a franchise HQ console and gym payroll with PF/ESI
- AI Business Pack, MyGymDesk inside ChatGPT or Claude, and an AI website builder
- Phone, email and ticket support on every plan
Plans and pricing · Feature comparison · Product and app screens · AI features · MyGymDesk in ChatGPT and Claude
2. GymForce: yearly or quarterly plans for Indian gyms
Pricing check: Growth ₹11,999/year; terms say vendor not GST-registered
Its pricing page publishes Growth at ₹11,999 a year and Pro at ₹17,999 a year, with quarterly billing too. Its pages document dynamic UPI QR codes and payment links, GST invoices with HSN/SAC codes and GSTR exports, the official WhatsApp Cloud API, and ESSL, Timmy and ZKTeco devices.
What to test: Confirm which plan includes AI: the pricing page lists beta access on Pro, while its AI page says every plan. Its terms say GymForce is not presently registered for GST, so ask how its own invoice is issued if you claim input tax credit.
Official source: gymforce.in/pricing, gymforce.in/features/billing-payments, gymforce.in/terms-of-service · Reviewed
3. AdviceFit: INR plans with a free start
Pricing check: Free up to 25 members; Basic ₹1,500/month; taxes may apply
Publishes INR tiers with a free plan for up to 25 members, GST PDF invoices numbered by financial year, eSSL, ZKTeco and Realtime devices that block expired or unpaid members at the door, and branch-wise reporting for chains and franchises.
What to test: Ask which payment partner carries UPI links and where the money settles, see a sample GST invoice, and compare the cost of WhatsApp on your own number with shared-number credits.
Official source: advice.fit/pricing, advice.fit/advicefit-product-facts, advice.fit/gym-marketing-whatsapp · Reviewed
4. Okfit: published monthly tiers
Pricing check: Lite ₹500/month, excl. taxes
Its help centre publishes four monthly tiers that exclude taxes and documents Razorpay UPI payment links, GST invoices with the CGST/SGST/IGST split, the official WhatsApp Business API through MSG91 from Basic, Matrix and eSSL devices, and AI credits for workout and diet plans.
What to test: Confirm which tier includes biometric access and whether multi-branch is supported. WhatsApp uses your own MSG91 account with Meta charges; its help centre says Matrix needs a static IP and eSSL validity is updated manually.
Official source: help.okfit.in/okfit-subscription-plans, help.okfit.in/communication/how-to-setup-whatsapp-service, help.okfit.in/biometric-access-control · Reviewed
5. GymCare: flat yearly pricing for single gyms
Pricing check: Starter ₹6,000/year + 18% GST
Publishes yearly INR prices with GST stated, Razorpay UPI payment links, invoices with the CGST/SGST split worked out, WhatsApp renewal reminders and invoices at no extra cost, and eSSL devices that refuse expired members.
What to test: Its Pro plan covers up to 250 active members; get the branch add-on quote. Test eSSL cloud mode on your device model, a Razorpay UPI payment settling to your account, and which number WhatsApp reminders send from.
Official source: gymcare.co.in/pricing, gymcare.co.in/gym-billing-software, gymcare.co.in/terms · Reviewed
6. YourDigitalLift: member apps and multi-branch visibility
Pricing check: From ₹699/month; tax not stated
Publishes a starting price of ₹699 a month and advertises UPI payments inside the member app through Razorpay, GST invoices, named ESSL and Vital face and fingerprint devices, and a master dashboard across branches.
What to test: Confirm which plan the starting price covers and its GST treatment. Its WhatsApp page links your number to the CRM by QR code; ask whether the official WhatsApp Business API is available.
Official source: yourdigitallift.com/pricing, yourdigitallift.com/whatsapp, yourdigitallift.com/biometric · Reviewed
7. Easy Gym Software: branch and franchise operations
Pricing check: From ₹799; billing term and tax not stated
Its India page advertises GST-compliant invoices, UPI payments, fingerprint and face access, an AI WhatsApp assistant and a dashboard for franchise owners running several branches, with prices starting at ₹799.
What to test: Get a written price with its billing term and GST treatment, ask which WhatsApp API and biometric devices are used, and watch a UPI payment being collected inside the product.
Official source: easygymsoftware.com/india, easygymsoftware.com/ai-gym-management-software · Reviewed
8. Organised Gym: a free start or a one-time licence
Pricing check: Free up to 25 members; paid plans from ₹699/month, excl. taxes
Publishes INR plans on its enquiry page, including a free tier for up to 25 members and a one-time Lifetime licence. It documents eSSL and ZKTeco setup with automatic access blocking for expired members, and runs every branch from one account.
What to test: Ask whether members can pay by UPI inside the app or only report a transfer for approval, see a sample invoice with your GSTIN and tax split, and confirm how WhatsApp messages are sent.
Official source: organisedgym.com/enquiry, organisedgym.com/biometric-setup-guide, organisedgym.com/terms-of-service · Reviewed
9. Zenoti: multi-location fitness and wellness chains
Pricing check: Quote only (location-specific)
Its help centre documents India GST invoice types, UPI collection through Airpay in India and two-way WhatsApp through a Meta Business Account, alongside the Zeenie assistant and AI agents on its AI Plus package.
What to test: Get a location-specific quote that includes the WhatsApp add-on and AI Plus, test UPI collection for memberships, and confirm which member access or biometric hardware is supported.
Official source: zenoti.com/pricing-zenoti, help.zenoti.com/en/configuration/finance-gst-configurations/gst---india.html, help.zenoti.com/en/configuration/zenoti-payments-configurations/customer-payments/airpay--india-.html · Reviewed
10. GymOwl: CRM-led gyms wanting yearly pricing
Pricing check: 17999/- yearly as published; currency and tax not stated
Publishes yearly prices for two tiers and lists enquiry and conversion analysis, IVR, BMI-machine and biometric integrations, payroll and PT commission, with a team in Noida.
What to test: Confirm the currency and GST treatment of the yearly price and how it relates to the monthly “Pay as you Go” subscription in its terms. Ask which biometric brands work, how WhatsApp is sent and whether invoices carry GST.
Official source: gymowl.in/pricing, gymowl.in/faq, gymowl.in/terms · Reviewed
11. Glofox: studios growing into multi-site or franchise
Pricing check: From $99 USD/month per location (FAQ)
Now branded ABC Glofox, it publishes a US-dollar starting price per location in its FAQ and names its payment providers, access-control partners (Kisi, Gantner and Passport Technologies) and AI front-desk and sales agents.
What to test: Confirm which payment provider would serve India and whether it collects UPI, then check GST invoices, WhatsApp and local support for the access hardware.
Official source: glofox.com/faq, glofox.com/features · Reviewed
12. Mindbody: class-led studios wanting a consumer marketplace
Pricing check: $79–$99 USD/month per location (both on its page)
Its US pricing page publishes per-location prices, and it pairs management software with a listing on the Mindbody consumer app. AI Concierge answers missed calls and texts on higher tiers.
What to test: Ask whether an Indian business can sign up and which price applies (the page shows both $79 and $99 USD), then test UPI collection, GST invoices and WhatsApp.
Official source: mindbodyonline.com/business/pricing, mindbodyonline.com/business/payments · Reviewed
13. Zen Planner: martial arts and functional fitness
Pricing check: Studio from $99/month; currency not stated
Publishes month-to-month pricing tiered by active members, and lists HybridAF unattended door access, a WhatsApp integration and AI-powered marketing in Zen Planner Engage.
What to test: Confirm the billing currency and Indian payment support, then test UPI, GST invoices and how its WhatsApp integration sends messages.
Official source: zenplanner.com/pricing, zenplanner.com/integrations · Reviewed
14. WellnessLiving: studios in its supported countries
Pricing check: Starter $69/month; currency not stated
Publishes tiered monthly and annual prices, names its AI agents (CAASI for the front desk, ISAAC for business insights) and documents door access through Brivo or Passport.
What to test: Its help centre lists Canada, the US, the UK, Australia and New Zealand as supported countries. Ask whether an Indian business can be set up, in which currency, and whether UPI, GST invoices and WhatsApp are available.
Official source: wellnessliving.com/pricing, help.wellnessliving.com/en/articles/10751738-set-up-your-general-information · Reviewed
15. Wellyx: studios wanting built-in access control
Pricing check: Excel $99/month (USD selector; no INR)
Publishes US-dollar tiers with monthly, quarterly or yearly billing, its own access-control system with an offline controller, and multi-site management on every plan.
What to test: Ask for INR billing, a GST invoice and an Indian payment gateway with UPI (its pages name Stripe, GoCardless and PayTabs), and confirm WhatsApp below the Ultimate plan.
Official source: wellyx.com/pricing, wellyx.com/features/access-control-system · Reviewed
What changes for Indian gyms in 2027?
Five shifts change what Indian gyms should ask of their software in 2027. Each is sourced from the regulator or the platform itself, checked on 10 Nov 2026.
AI assistants move into the apps you already use
ChatGPT and Claude can now connect to outside software through the Model Context Protocol (MCP), an open standard, so an owner can ask about dues, renewals or attendance in the assistant they already use. OpenAI’s documentation says ChatGPT asks for manual confirmation before any write action. When a vendor demonstrates AI, ask which data the assistant can read, which actions it can take, and whether every change waits for your approval. MyGymDesk works inside ChatGPT and Claude, and every change it proposes is shown first and made only after you say yes. MyGymDesk in ChatGPT and Claude.
Sources: Model Context Protocol: introduction · OpenAI: MCP and ChatGPT · Anthropic: custom connectors in Claude
Official WhatsApp Business API, not unofficial tools
Meta’s WhatsApp Business Platform (Cloud API) is the route for businesses to message customers at scale. WhatsApp’s help centre says that linking an account to unofficial apps violates its Terms of Service and can get the account temporarily or permanently banned, and its Terms rule out bulk and auto-messaging from ordinary accounts. Meta has charged per delivered message, by category (marketing, utility and authentication), since 1 July 2025; from 1 October 2026, service messages are free only for the first 1,000 per business number each month. Ask every vendor whether reminders go through the official platform from your own number, and what each message costs.
Sources: Meta: About the WhatsApp Business Platform · WhatsApp Help Center: unofficial apps · Meta: WhatsApp Business pricing
UPI collection gets new rules and costs
UPI AutoPay supports recurring e-mandates. Under the Reserve Bank of India’s 2026 e-mandate framework, recurring debits up to ₹15,000 need no additional authentication after the first one, and the customer is notified at least 24 hours before each debit. NPCI has also set a merchant discount rate (MDR) on person-to-merchant UPI payments. Payments up to ₹2,000 stay free. Above ₹2,000 the merchant pays 0.4%, capped at ₹300 for payments of ₹75,000 and above, and cannot pass it on to customers. Railways, telecom, insurance, fuel and utility payments above ₹2,000 pay a flat ₹5, capital-market payments pay 0.02%, small P2PM merchants receiving up to ₹1 lakh a month through UPI QR pay nothing, and AutoPay mandates carry no MDR. NPCI’s FAQ of 15 September 2026 set 15 October 2026 as the start; on 13 October 2026 NPCI deferred it to immediately after Diwali, on a date to be notified separately. Build the fee into your cost comparison, and check that every UPI payment lands on the right member and invoice.
Sources: RBI: e-mandate framework, 2026 · NPCI FAQ on MDR, 15 Sep 2026: https://www.npci.org.in/uploads/FA_Qs_Merchant_Discount_Rate_MDR_on_Select_UPI_P2_M_Transactions_58dba1d39e.pdf · NPCI release, 13 Oct 2026: https://www.npci.org.in/uploads/UPI_MDR_on_Select_Merchant_Transactions_Shall_be_Implemented_Post_Diwali_4c9cdd77d5.pdf
Member data under the DPDP Rules
The Digital Personal Data Protection Rules, 2025 were notified in November 2025, and most duties for businesses that hold personal data come into force 18 months later, in May 2027. For a gym that means an itemised notice and consent for member data, with consent as easy to withdraw as to give; reasonable security safeguards such as encryption or masking, with logs kept for a year; telling affected members about a breach and sending the Data Protection Board a detailed report within 72 hours; erasing data once consent is withdrawn or the purpose ends; and verifiable parental consent for members under 18. Penalties reach ₹250 crore for failing to keep reasonable security safeguards. Ask each vendor where member data is stored, who can export it, and how consent, erasure and breaches are handled.
Sources: Gazette of India: DPDP Rules, 2025 · Gazette of India: DPDP Act, 2023 · PIB: DPDP Rules explainer
More gyms grow into branches and franchises
As a gym adds branches or signs franchisees, its software has to keep each branch’s billing, staff and reports separate while giving the owner one view. Two GST rules start to matter as turnover grows: B2B e-invoicing applies once aggregate turnover across your PAN reaches ₹5 crore (corporate memberships billed to companies, for example), and businesses with ₹10 crore or more cannot report an e-invoice older than 30 days. Ask how a vendor handles a GSTIN and invoice series per branch, franchise royalty and licence fees, and consolidated reporting. MyGymDesk gives every branch its own GSTIN and invoice series, and its franchise HQ console covers rollups, licences and royalty fees. Franchise management software.
Sources: GSTN: e-invoice overview · GSTN: 30-day reporting limit advisory
What does gym software really cost? A total cost checklist
Ask every shortlisted vendor to fill in the same list, in writing, for your member count and branches. The headline price is only one line of it.
- Setup and migration: any onboarding fee, and who imports your members, balances and expiry dates.
- Per-member pricing: member caps or per-member charges, and what happens when you cross them.
- WhatsApp charges: Meta charges businesses per message, by category; ask whether the vendor adds a markup and whether it sends through the official WhatsApp Business API.
- Biometric hardware: the device price, any per-device software fee, and whether your existing device and firmware are supported.
- Payment gateway fees: which gateway, its fee for each payment method, settlement time, whether you can use your own merchant account, and NPCI’s 0.4% MDR on UPI payments above ₹2,000 (capped at ₹300), which you cannot pass on to members.
- Branches: the price of each extra branch, and whether each branch gets its own GSTIN and invoice series.
- GST: whether the quote is + GST (18% on software subscriptions) and whether the tax invoice carries your GSTIN for input tax credit.
What should you test before paying?
Use the same small test set with every shortlisted vendor so the comparison reflects your operation.
- Import a consenting test member with an active plan, a due balance and an expiry date. Check for duplicates and preserve the original file.
- Generate the invoice format your accountant needs. Check the supplier details, tax fields, partial payment and refund workflow.
- Run a permitted test payment through the intended merchant account; verify the invoice, membership update and settlement reconciliation.
- Send an approved WhatsApp reminder to an opted-in test number. Identify the sender, per-message cost and failed-delivery handling.
- Test your exact biometric device and firmware, including an expired membership and a network interruption.
- Book and cancel a full class, then check capacity and staff permissions. For AI, ask the assistant to explain its data and show whether an action needs confirmation.
- Export the test records and obtain written cancellation, data-export and total-cost terms before signing.
What changed in the 2027 edition?
- Every vendor was re-checked on its official pages on 10 Nov 2026; directory listings and estimates stay out.
- Added GymCare, Organised Gym, GymOwl and Wellyx. GymCare and Organised Gym publish INR prices and document UPI, GST or biometric features on their own pages; GymOwl publishes yearly prices; Wellyx publishes US-dollar plans with its own access control.
- Removed Akton: its official site did not load on the review date, as in September, so nothing could be confirmed.
- Removed FitnessForce: its official site, which now presents it as part of Daxko, publishes no price, India page or help documentation.
- Removed Wodify: its pricing page shows no plan price and its help centre could not be read on the review date.
- Removed FitBudd: its pages establish coaching plans priced in US dollars and a custom-quoted gym plan, but not UPI, GST invoicing, WhatsApp or biometric access.
- GymForce Growth is now ₹11,999 a year (was ₹9,999), and its terms say it is not presently registered for GST. AdviceFit Basic is now ₹1,500 a month (was ₹1,200).
- YourDigitalLift and Easy Gym Software now publish starting prices; Mindbody, Glofox, WellnessLiving and Zen Planner now publish dollar prices, shown as published and never converted.
- Okfit now documents the official WhatsApp Business API, Razorpay UPI links, GST invoices, named biometric devices and AI credits; Zenoti documents India GST invoicing, UPI through Airpay and Meta-based WhatsApp.
- Two new sections: what changes for Indian gyms in 2027, and a total cost of ownership checklist.
- MyGymDesk: Starter, from ₹699/month + GST, now includes WhatsApp reminders, biometric attendance and UPI QR collection; the Free plan replaces a monthly price with a capped share of what you collect; and MyGymDesk now works inside ChatGPT and Claude.
Frequently asked questions
What is the best gym management software in India in 2027?
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Is there free gym management software in India in 2027?
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Which gym software is best for multi-branch gyms and franchises in 2027?
Which gym software creates GST invoices in India?
Which gym software works with biometric machines?
How was this 2027 ranking researched?
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