Feature Spotlight

Gym Member Management Software

MyGymDesk keeps one profile per member: plan, start and end dates, payments, visits and notes. Renewals, freezes and transfers to another member run from the Subscriptions screen, members can ask for a freeze in the member app, and you can import your existing member list from an Excel or CSV file.

Start Free Trial View Pricing

No credit card 7-day free trial Cancel anytime

Reviewed 28 October 2026

Members

Search members...

Amit SharmaActive

Monthly Premium

Expires: 15 Mar

Priya PatelActive

Quarterly

Expires: 22 Apr

Rahul KumarExpiring

Annual

Expires: 3 Feb

∞

Members on every paid plan

Excel · CSV

Import your member list

Freeze

And transfer from Subscriptions

Without Member Management...

These challenges slow down your business every single day.

Paper forms and scattered Excel files

Member data spread across registers, Excel sheets, and WhatsApp chats.

No subscription visibility

Who's expiring this week? Who has pending dues? You shouldn't have to dig for this.

Lost records when staff changes

When a staff member leaves, their notebook of member details leaves too.

Before & After MyGymDesk

Before

After MyGymDesk

Paper forms and scattered Excel files

Digital profiles with full history

No subscription visibility at a glance

Live dashboard of all subscriptions

Lost records when staff changes

Cloud-based, never lost

How it works

Add Members

Enter member details manually or bulk import from your existing Excel sheet.

Assign Plans

Assign a membership plan — the system tracks everything from here.

Track Automatically

Payments, attendance, renewals — all tracked without manual effort.

Everything you get with Member Management

Powerful capabilities built for Indian fitness businesses.

Digital Profiles

Complete member profiles with photo, contact, emergency info, and health notes.

Subscription Tracking

See active, expiring, and expired subscriptions at a glance from one dashboard.

Payment History

Complete payment trail for every member — dates, amounts, methods, receipts.

Attendance Records

Per-member attendance history with check-in times and frequency patterns.

Bulk Import from Excel

Moving from Excel? Import your existing member list from an Excel or CSV file.

Search & Filters

Find any member instantly with powerful search and smart filters.

Everything about every member, on one screen

Amit Sharma

amit@email.com · +91 98765 43210

Active

Monthly Premium — ₹1,999/mo — Expires Mar 15

22/30

Attendance

On-time Payments

Aug 2025

Member Since

ProfilePaymentsAttendancePlans

Feb 1, 2026₹1,999

Jan 1, 2026₹1,999

Dec 1, 2025₹1,999

Member Management at a glance

∞

Members on every paid plan

Excel · CSV

Import your member list

Freeze

And transfer from Subscriptions

Perfect for

Gyms Yoga Studios Fitness Centers All Fitness Businesses

Related features

QR Attendance Payment Integration Member Portal

Integrations that power your business

Works seamlessly with tools you already use.

Razorpay

WhatsApp Business

Zoom

UPI Payments

Frequently Asked Questions

Common questions about Member Management.

Can I import members from Excel?

Yes. Upload your Excel or CSV file and match its columns to member fields. Our support team can help if needed.

What member details are tracked?

Name, photo, phone, email, address, emergency contact, health notes, membership plan, subscription dates, payment history, attendance records, and custom fields.

Can members update their own profile?

Yes! Members can update their contact info, photo, and preferences through their self-service portal, reducing your front desk workload.

Is there a member limit?

No. Every paid MyGymDesk plan includes unlimited members, so the price does not change as you grow. The 7-day trial allows up to 50 members.

Guides from our blog

Ready to get started?

Join the fitness businesses who've made the switch.

Start Your Free Trial

No credit card required • Cancel anytime

Part of MyGymDesk's all-in-one gym membership software.