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Feature Spotlight

Gym Billing & Invoicing Software

MyGymDesk bills memberships, renewals, PT and class packages and products in your gym's own currency, with an invoice and a receipt for every payment. Part payments get their own receipt, the balance shows under Due payments until it is collected, and each branch can run its own invoice number series.

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Reviewed

Billing

Invoice #MGD-2026-0147

Monthly Premium$49
Tax (10%)$4.90
Total$53.90

Amit Sharma

Paid by card

Paid

Priya Patel

$20 of $49

Partial
Send Link
Download
$0
Extra cost
Auto
Branded invoices
Per branch
Invoice series

Without Billing & Invoicing...

These challenges slow down your business every single day.

Manual billing in Excel or registers

Spending hours creating invoices manually, tracking dues in notebooks, and chasing members for payments.

No proper tax invoices

Struggling to produce clean invoices with the right tax label, the right rate and a correct total.

Chasing payments manually

No system to track who owes what. Pending dues slip through the cracks every month.

Before & After MyGymDesk

Before
After MyGymDesk
Manual invoices in Excel or paper
Auto-generated branded invoices
No proper tax invoices
Your tax label and rate on every invoice
Chasing members for pending dues
Auto reminders via WhatsApp
No idea who paid and who didn't
Real-time payment dashboard

How it works

Bill a Member

Select a member, choose their plan, apply discounts if any, and generate the bill.

Invoice Generated

An invoice is auto-created with your gym branding and sent via WhatsApp.

Track Payments

All payments, dues, and receipts are tracked automatically. Nothing slips through.

Everything you get with Billing & Invoicing

Powerful capabilities built for fitness businesses.

Auto Invoice Generation

Invoices generated automatically when you bill a member — with your gym branding, invoice number, and line items.

Tax Invoices

Turn on tax invoicing and every invoice carries your own tax label (such as VAT) and rate.

Partial Payments & Dues

Accept partial payments, track balance dues, and see the complete payment trail for every member.

Card & PayPal Payment Links

Share payment links via WhatsApp. Members pay by card or PayPal from their phone.

Payment History & Reports

Complete payment history with filters by date, method, and status. Export reports for your accountant.

Bulk Renewals & Reminders

Renew multiple memberships at once. Auto-reminders via WhatsApp for upcoming and overdue payments.

Billing & Invoicing at a glance

$0
Extra cost
Auto
Branded invoices
Per branch
Invoice series

Perfect for

GymsYoga StudiosFitness CentersAll Fitness Businesses

Related features

Payment IntegrationWhatsApp AutomationMember Management

Integrations that power your business

Works seamlessly with tools you already use.

Stripe
PayPal
WhatsApp Business
Zoom

Frequently Asked Questions

Common questions about Billing & Invoicing.

Can MyGymDesk issue tax invoices?

Yes. Turn on tax invoicing in Invoice Settings and set your tax label (such as VAT or sales tax) and rate; every invoice then carries that tax. You can download PDF invoices anytime.

Can I accept partial payments?

Absolutely. Record partial payments and the system automatically tracks the remaining balance. Members and staff can see outstanding dues at a glance.

What payment modes are supported?

Cash, bank transfer, card, and online payments through your own Stripe or PayPal account. All modes are tracked in the same payment history.

Can I customize invoice branding?

Yes — add your gym logo, name, address and contact details. Invoices are auto-numbered sequentially and can include custom prefixes.

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Part of MyGymDesk's all-in-one gym billing and membership software.