WhatsApp integration for your gym
Yes. MyGymDesk sends automated member WhatsApp messages — welcome notes, payment receipts, renewal reminders, class alerts — from a free shared number on every plan, including Starter. Enterprise-plan gyms connect their own number through Meta’s official Cloud API via one-tap Embedded Signup, unlocking a 2-way team inbox, marketing campaigns and message templates.
What you can do with it
Automatic payment receipts and renewal reminders
Payment confirmations with the invoice PDF, due-date reminders and membership-expiry alerts fire on their own to the member’s WhatsApp — no staff action needed.
Instant welcome and portal onboarding on signup
New members get a branded welcome message with their member ID and a member-portal setup link the moment they join.
Two-way member support from your own branded number
On the Enterprise plan with a connected Cloud API number, staff chat with members in a shared team inbox on web and mobile; replies arrive in real time.
Broadcast campaigns and offers to targeted audiences
Build a member audience and broadcast renewal pushes, offers or announcements from the WhatsApp Campaigns module as Meta-approved templates.
Class booking confirmations and reminders
Members get a confirmation when a class is booked and a reminder before it starts.
How to set it up
- 1Nothing to set up for basic messaging: every gym is already provisioned on MyGymDesk’s shared WhatsApp number, so transactional messages (signup, payment, expiry, class) send automatically.
- 2Turn individual messages on or off at Settings → Notifications, which shows Email and WhatsApp side-by-side for each event.
- 3To send from your own number, upgrade to the Enterprise plan (Settings → Billing & Plan) — own-number WhatsApp with the 2-way inbox and campaigns is an Enterprise-plan feature, and gyms that already hold the WhatsApp Business Marketing add-on keep it.
- 4Open WhatsApp → Business API in the owner sidebar (owner-only).
- 5Choose a connection method: ‘Standard’ for a new or separate number, or ‘Coexistence’ to keep a number already live in the WhatsApp Business App.
- 6Complete Meta’s Embedded Signup popup — log in with Facebook, pick or create your Meta Business account, and provision the number. No credentials are copied into MyGymDesk.
- 7MyGymDesk auto-registers the number, installs 15 approved templates and subscribes the webhook; send a one-tap test message to confirm it works, then manage templates, inbox, campaigns and analytics from the WhatsApp section.
Frequently asked questions
Is WhatsApp included in my MyGymDesk plan?
Do I need my own WhatsApp API key or developer account?
Can I keep the WhatsApp number I already use in the WhatsApp Business App?
Will messages look like they come from my gym?
Is there a free QR-based option?
Related pages
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